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Convert a leased property into a management or listing

  • Updated

Learn to convert a leased property into a management or listing and prepare it for publication.

This article covers:

Convert a leased property

  1. Go to: The property card
  2. Click the Status drop-down
  3. Select Management/Listing (This action will not publish the listing)
    Property-status.png
  4. Click Save/Update to update the property as an available management

Note: Under Visibility, do not tick any websites until all property details, photos, and open homes have been added, as ticking the portals and saving the property will publish it.

Visibility.png
  1. Location - Check that the address details are correct and make changes if required
    Address.png
  2. Particulars - Check that the particulars are correct and make changes if required
    Particulars.png
  3. Legal Details - This section allows you to record official property identifiers used in legal documents and land registries. Include any of these details if they are available
    Legal-details.png
  4. Contract Details - Include any contract details, such as the authority dates, expenditure limit, and available date
    Contract-details.png
  5. Financials - Enter the financials for the listing:
  • Rent (mandatory) - This determines search results and the displayed price
  • Hide Rent / POA - Hides the price from the listing
  • Price freeform text - Overrides the displayed price with custom text
Note: The price field (freeform text) has a limit of 50 characters, including spaces and special characters.
  • Bond - Auto-calculated as 4x the rent, but can be manually adjusted
    Financials.png
  1. Publishing - Add the heading and description for the advertisement of the listing
    Publishing.png

  2. External Links - Include any external links, such as a property website, virtual tour, video or 3D Floorplan

    Note: External Links connect to other areas within MRI Vault, and some links are sent to advertising portals. For this reason, External Links must align with what each portal is able to process. The names of existing External Links cannot be changed, and new External Links cannot be added on a per‑account basis.

    External-links.png

    Note: If you want to upload a video, it must first be uploaded to a third-party platform such as YouTube or Vimeo. Once uploaded, copy the public video URL and add it to the property card under the General tab in the External Links > Video section.
  3. Specific Data - This section enables you to capture additional listing-specific details that may be relevant for integrations, marketing, or internal tracking purposes:
  • Realtair MakeanOffer - You can enter the link or reference for Realtair’s Make an Offer feature, enabling potential buyers to submit offers directly
  • Listing Agent - Select the primary agent responsible for the listing. This ensures the correct agent is displayed on portals and receives enquiries
  • Builder - Select the builder associated with the property, if applicable. Useful for new developments or builder-specific marketing
  • SignBoard Removed - A Yes/No toggle to indicate whether the physical signboard has been removed from the property
    Specific-data.png
  1. Internal References - This section allows you to store internal tracking information related to the property
    Internal-references.png
  2. Additional Rates:
  • Apartment Info - Record relevant information about the apartment, such as the date of registration or strata setup
  • Sinking Fund Amount - Record the amount allocated to the sinking fund
    Additional-rates.png
  1. BDM - Assign a BDM to the property
    Bdm.png
  2. Property Access - Select who can view and edit access
    Property-access.png
  3. Once you have completed all of the above, click Save/Update
Note: Before submitting the property live, ensure you upload all property photos through the Photos tab and add any upcoming Open Inspections via the Open Homes tab.
  1. Publish the listing - Return to the Visibility section and tick the desired listing portals
  2. Click on Save/Update to publish the listing

Withdraw a management

If the landlord or owner decides to withdraw the management:

  1. Go to: The management/listing property profile
  2. Click Management Lost
    Management-lost.png
  3. Enter the reason for the withdrawal
    Management-lost-reason.png
  4. Click on Yes/Continue to revert the property to Not Currently Listed
Note: You can still convert the property back to an appraisal or a management/listing in the future.

Integration tips

If you've set up the integration for NPD (National Property Data), Cotality, or Pricefinder, you can pull property data directly into the property card. This includes:

  • Property type
  • Address
  • Particulars
  • Other relevant information

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These integrations can be set up for individual users under My Integrations.

Display and marketing options

You have the choice of how you want the property address to appear when published.

  • Address Display Options (under Location):
    • Show Full Address
    • Show Suburb Only
    • Show Street and Suburb
Address-options.png
Note: Show Street and Suburb apply only to internal MRI Vault marketing.
  • Internal Marketing
    • Tick the Internal Marketing box under Visibility to include the listing in MRI Vault marketing
    • Leave unticked for off market properties
Visibility-internal.png
  • Brochure and mobile descriptions
    • Use Brochure/Window Card Text and Mobile Marketing Description to customise or shorten published descriptions
Brochure-and-mobile.png
  • Property Website Link - Add this in External Links to direct buyers to your office website in MRI Vault eMarketing

property-website.png

  • Contact/Enquiry Staff Members - These users appear on the listing and receive all online enquiries. They will not appear on the listing for portals (websites).
Contact.png

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