Before you start using sales trust, you must configure aspects that relate to your business such as Trust and General accounts.
It is a requirement to attend the sales trust webinar prior to support activating sales trust for your account - You can register via this link. Once attended, you will then receive a sales trust setup form to complete and provide to the support team in order for them to activate the sales trust.
Contents:
- Setting up your trust account
- Setting up your general account
- Editing trust & general account details
- Setting up your trust receipt (Invoice Settings (Sales)
- Take me through LIVE
Step by step
Setting up your trust account
1. Navigate to Financials > Setup/Configuration
Let's start with the setup of your Trust Accounts
2. Click on Add Trust Account at the bottom of the screen
Add your Trust Name (as this will appear on receipts) and select Sales as the Type of trust. Tick if you want to set this as your default trust account.
Then enter your trust account Details, BSB for Australian clients, and bank and branch numbers for NZ clients.
Once this is entered and you click off the BSB field the bank name will appear below for you to confirm this is correct. Enter your bank account number.
ABA File Settings (Australian Clients)
If you are wanting to generate ABA files, please add the following details:
- User Supplying File: Your account name to appear in ABA Files (normally agency name)
- APCA User ID: A User Identification Number which is a 6 digit number provided by your bank
- APCA User ID (Direct Debit): A User Identification Number which is a 6 digit number provided by your bank
- Tick to Include self-balancing transaction in ABA Files
Payment File Settings (NZ Clients)
- If you are to generate Payment files, select the bank/format of the file
3. Click Save once all information has been added. If you have multiple trust accounts, repeat the above process.
4. Once saved, you can set up Receipts. Add a Prefix and a Starting Number
Setting up your general account
1. Click on General Accounts > Add General Account
2. Enter the below bank details for your bank account in the same way that you have for your trust account:
- Identifier: Account name
- Details: BSB and Account numbers
- Name on Account: Bank account name
3. Click Save
4. The bank account is now added, and you will be able to select it when paying out of the Trust Account
Editing trust & general account details
Once set up we provide the option to edit the trust and general account details by clicking on Edit next to the account.
A secondary security check is required if you are to update existing trust and/or general account details. This will include the below two options depending on your account:
Option 1: - Here you can select a user in your office to receive an auth code that will send via TXT/SMS that will be sent to the user within 60 seconds.
Users populating as "Invalid - Recently modified" cannot be selected as they have had either their contact number and/or email address updated in their user management profile within the last week.
Option 2: - This option is only available if there are less than 2 users in the dropdown (E.g. A brand new account will have all secondary users as being "modified" in the last week). The required code can be obtained by contacting the support team on 1300 788 689 ( +61 8 6424 1113 if overseas ).
Setting up your trust receipt (Invoice Settings (Sales)
1. Click on Invoice Settings (Sales)
2. Select the trust account you would like to apply the invoice setting against
3. Add in the Licensee Details - This will appear on the receipt
4. Tick to apply the logo, if you would like for it to populate on the receipt