Deductions can be applied throughout various sections of Vault, including pre-distribution deductions, agent deductions, and agent expense deductions. More information on how to set up a deduction can be found in the Setting up Deductions knowledge article. Below is a step-by-step guide on how to apply deductions across the various sections within Vault.
Contents:
- Applying pre-distribution deductions (Against the total gross commission)
- Applying agent deductions (Against an agent share of commission or split with office)
- Applying an agent expense deduction within the agent commission report
Step by step
Applying pre-distribution deductions
We provide the option to activate pre-distribution deductions to apply during the sales process. This allows you to apply a deduction off the top of the total gross commission before the splits and agent allocation.
Pre-distribution deductions can only be activated upon request. Please speak to the support team to discuss this further.
1. Convert a listing to Conditional "Under Offer" status
2. Once in the sales details, click on the plus (+) symbol under deductions
Examples of a deduction can be a referral, donation or settlement gift etc
3. This will then open the Add Deduction/Fee screen, where you can add a new deduction via the freeform text field in the fee dropdown or select an existing deduction (type to search for existing)
4. If adding in a new deduction, populate the type (Fixed Fee or Percentage of the total commission) and the amount to apply
5. Once added, this will then apply the deduction against the total gross commission
Applying agent deductions
We provide the option to apply an agent deduction against the agents defined within the splits. These deductions can be taken off the total gross commission of the desired agents split or can be split between the agent and the office.
1. Once a property has been converted to Conditional "Under Offer" status, navigate into the Financials tab > Agent Deductions tab > Click on the plus (+) symbol against the desired agent
2. This will then open the Add Deduction/Fee screen, where you can add a new deduction via the freeform text field in the fee dropdown or select an existing deduction
3. If adding in a new deduction, populate the type (Fixed Fee or Percentage of the total commission) and the amount to apply
Be sure to tick "Split with Office" if the deduction is split between the agent and office share of commission.
4. Once added, this will then apply the deduction to be either deducted from the agent's share of the commission or split with the office
Applying an agent expense deduction within the agent commission report
We provide the option to apply a deduction against an agent's commission report. This can be used to apply a deduction against the agent's total commission. More information on this report can be found via the Commission (Pay Cycle Commission Report) knowledge article.
1. Navigate into Financials > Commissions
2. Open the commission report for the desired agent
3. Click on the plus (+) symbol under "Less Expenses"
3. This will then open the Add Deduction/Expense screen, where you are able to add a new deduction via the freeform text field in the fee dropdown or select an existing deduction
4. If adding in a new deduction, populate the amount to apply
5. Once added, this will then apply the deduction against the agents total commission