Learn how to generate and manage payments files to streamline your trust account transactions and upload them directly to your bank.
This article covers:
- About payments files
- Before you begin
- Generate a payment file
- Fix missing bank details
- View previous payments files
About payments files
A payment file enables you to process trust account transactions directly with your bank, eliminating the need for manual transfers. By adding bank account details for solicitors, owners, and creditors, MRI Vault generates a file you can upload to your bank for automated payments.
Note: This feature is available only for New Zealand offices and clients.
Before you begin
Ensure you have:
- Created transactions in your trust account
- Added bank account details for all payees (solicitors, owners, creditors)
Generate a payment file
To create and download a payment file for your bank upload:
- Go to: Financials > Generate Payments Files
- Select your sales trust bank account
- Choose one of the following:
- Preview Payments File - View all transactions since the last file was created
-
Set Start Date - If this is your first file, select the date of your first transaction
- Review the list of transactions. All valid transactions are ticked by default
- Untick any transactions you do not want to include
- Click Generate File to create the payments file
- Upload the file to your bank to process the payments automatically
Fix missing bank details
If a transaction is unticked, it usually means the payee’s bank details are missing.
- Click Fix next to the transaction to add details
- Or go to Property Card > Financials > Bank Details to update the contact’s bank information
- Click Save
The transaction will update and can be included in the file.
Notes:
- If you untick a transaction, it cannot be included in future payments files. You’ll need to process it manually
- Generated files are saved in your browser’s default download folder
View previous payments files
To access past files:
- Go to: Financials > Generate Payments Files
- Click the Previous Files tab
- (Optional) Select the date ranges to view > Click Refresh
- Select one of the following options:
- Print Friendly - Print a copy of the payments file
- Download - Redownload the file
- Remittance - Create a remittance for creditor or owner payments
-
Reverse - Reverse a payments file to regenerate it