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Receipt monies in the trust ledger

  • Updated

Learn how to navigate to a property’s trust ledger, add a receipt monies entry with the correct date, reference, and payer, and save it to the ledger.

This article covers:

About receipting monies

What this covers and when to use it.

Use this guide when you receive funds into your sales trust, whether as deposits or advertising, and need to record them against a property. It will show you where to start, which fields are important, how auto-filled amounts work, and how to reverse a receipt if you make a mistake.

Note: This feature is available only for Australian offices and clients.

Receipt monies for a property

How to navigate to the Trust Ledger and add a receipt.

  1. Go to: The property profile
  2. Click the Financials tab > Trust Ledger
  3. Click Receipt Monies to start a new receipt (bottom right)
    Receipt-monies.png
  4. Complete the transaction details:
  • Date - Use the same date shown on your sales trust bank statement
  • Deposit Into -  If you have multiple trust accounts, select the correct trust account
  • Receipt Type - Choose Deposit or Advertising
  • From - Select the Owner attached to the property or choose Other
    • If you choose Other, enter the payer’s details so their name prints on the receipt
  • Amount - Ensure this matches your bank statement
Note: Amounts may auto-populate when Deposit or Advertising is selected (see Understand: Auto‑Populated Amounts).
  • Receipt # - Leave as is; the system auto-allocates sequential receipt numbers
  • Method - Select bank transfer, cash, or cheque
  • Ref # - Use the bank statement reference
  • Notes - Add context (e.g., Full 10% deposit received)
  • Receipted By - Auto-fills with the current user. Change it only if you’re receipting for someone else
  1. If Receipt Type = Advertising:
    Advertising-type.png
  • Decide whether to Create payment/credit in the advertising ledger
    • Tick if you want a payment/credit created against an existing Advertising invoice or within the advertising ledger
    • Untick if you don’t use the advertising module or do not want to create a payment/credit
  1. Click Save to add the receipt to the trust ledger
Tip: Always double‑check the date, amount, and deposit into account to avoid reconciliation issues later.

Understand auto‑populated amounts

Why amounts sometimes fill in for you, and what to check.

When you select a Receipt Type, the amount may fill automatically based on property settings:

  • Deposit - The amount auto-populates from the deposit $ set in Sales Details
  • Advertising - The amount auto-populates from the Agreed Marketing Spend (VPA) on the property card
Note: Check that the auto-filled amount matches your bank statement. If it doesn’t, update the entry so the trust ledger accurately reflects what was received.

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