Learn how to process sales trust transactions in MRI Vault, including disbursements, commission payouts, and generating sales instructions.

This article covers:

• Before you begin
• Disburse monies from the trust ledger
• Use the payout wizard
• Prepare a sales instruction (account sales)
• Disbursement types and what they mean

Before you begin

Check these points to ensure smooth processing:

• Confirm you are on the correct property record
• If you have multiple trust accounts, know which account to use
• Have your bank statement date, reference, and amount ready
• Ensure any creditors/suppliers you need to pay are added to your database

Disburse monies from the trust ledger

Use this option to pay advertising, refund deposits, pay creditors, or make payouts to solicitors/owners from the sales trust.

1. Go to: The property card
2. Click the Financials tab > Click Trust Ledger
3. Click Disburse Monies (bottom right)
4. Complete the disbursement details:

• Date - Use the same date shown on your sales trust bank statement
• Disburse From - Select the correct trust account (if you have more than one)
• Type - Choose the purpose (Advertising, Deposit, Payout to Solicitor/Owner, Payment to Creditor/Supplier)
• To - Options vary by Type (e.g., Purchaser, Owner, General Account, Creditor/Supplier, or Other contact)
• Amount - Must match your bank statement amount
• Method - Bank transfer or cheque
• Ref # - Enter the bank statement reference
• Notes - Add context (e.g., Payment of advertising as agreed)
  

5. Click Save to add the disbursement to the trust ledger

Use the payout wizard

The payout wizard lets you process commission and deposit payouts together, generating the sales instruction in a single step.

1. Go to: The property card
2. Click the Financials tab > Trust Ledger
3. Click Payout Wizard
4. Tick/untick the options for the payout and Sales Instruction
5. Review the breakdown and click Perform Payout Now
   

• This creates both transactions (commission and deposit payout) in the ledger
• Both transactions will use today’s date and reference the property address.

Prepare a sales instruction (account sales)

Use this to generate the account sales document for printing or sharing.

1. From Financials > Trust Ledger, click Prepare Sale Instruction
2. Tick/untick the Options to control how the document populates
3. Generate and review the output
   
4. Print or distribute as needed

Disbursement types and what they mean

Use this table to select the correct Type for your transaction.