Once a lease property is added you have the option to convert it to a management/listing. Below is a step-by-step guide on how to convert the property to a management/Listing.
Contents:
Step by step
1. Navigate to the property card
2. Select the Status dropdown > Select Management/Listing (This will not send the listing live anywhere)
2. Click Save/Update to update the property as an available management
3. Do not tick visibility on websites until all property details, photos, and open homes have been added, as ticking the portals and saving the property will send the property live
4. Check that the address details are correct under Location and make changes if required
5. Check that the Particulars are correct and make changes if required
6. Add in any contract details including, the Authority dates, Expenditure Limit, and Available date
7. Add the Financials for the listing - This includes the below:
- *Rent: - This will determine how the listing populates in searches and the displayed price (Note: This is a mandatory field)
- Hide Price / POA: - Removes the above price from displaying on the listing
- Price freeform text: - Overrides the price displayed on the listing and replaces it with the text added in this section
- Bond: - This will automatically populate as four times the rent, however, can be overridden
8. Add the Heading and Description for the advertisement of the listing
9. If you have any External Links, such as a Property Web Site, Virtual Tour, Video or 3D Floorplan, you have the option to add them as per below:
10. Set the Contact/Enquiry staff member(s) on the listing, you have the option to add up to two users
11. Once you have completed all of the above, you are then able to click on Save/Update
12. Before sending the property Live, you will need to ensure that you upload all property photos via the Photos tab, and also add any upcoming Open Inspections via the Open Homes tab. More information on this process can be found via the below knowledge article links:
13. Once completed, you are then able to able to navigate back into the General tab and tick the desired portals (websites), you would like to list the property on - Once ticked, you will then need to click on Save/Update in order to publish the listing
Additional information
How to withdraw a management
Should the landlord/owner decide to withdraw the management, this can be done by following the below steps:
1. Navigate into the management/listing
2. Click on Management Lost
3. Add in the reason the management/listing was lost
4. Once compted, you can click on Yes/Continue to revert the property back to "Not Currently Listed" status
Once actioned, you are still able to convert the property back to an appraisal or a management/listing in the future.
If you have set up the integration for NPD (National Property Data), Corelogic or Pricefinder, the property search will allow you to pull property data directly into the property card. This data includes the property type, address, particulars, and other relevant information.
This integration can be set up for individual users under My Integrations > Corelogic, National Property Data or PriceFinder. More information on these integrations can be found via Integrations.
We provide the option of how you would like the property address to display when published. This can be found under Location, where you are able to Show Full Address, Show Suburb Only, or Show Street and Suburb.
If you select Show Street and Suburb, this will only apply to any Internal marketing being sent via VaultRE and not the way the listing displays online.
The "Internal Marketing" tickbox under the Visibility section is to enable the listing to be included in all VaultRE marketing. If you are listing an "Off Market" property and do not want it to be marketed, you will need to ensure that you leave this unticked.
If you would like the publishing description to be different for your brochures or should you like to shorten the text, you have the option to add the desired descriptions by expanding the Brochure/Window Card Text and/or Mobile Marketing Description.
It is important that you add the Property Web Site link from within the External Links section, in order to direct potential buyers to your office website when sending out any eMarketing from VaultRE.
The Contact/Enquiry: Staff Member(s) are the users attached to the listing. These users will not only appear on the listing for portals (websites), however, will also receive all online enquiries received for the property.